If you have been invited to many parties in your life, one of the first things you likely pay attention to is the venue. The place where the event is held sets the tone for the occasion. Choosing the perfect location to host a party is not easy. Party planning experts go through many options before booking a particular site. If you find yourself assigned the same task, here are our suggestions on how to find the perfect place for your upcoming event.
What kind of event is it?
Not every venue is suitable for certain types of events. For example, you will not likely book an outdoor place to host a corporate party, nor choose a conference hall to host a wedding. Nevertheless, many event venues are versatile and suited for different types of events. If you are looking for something special, you can use resources such as https://www.secret-spaces.co.uk to find the perfect place.
Location of the venue
Look for a prime location which is not too far from where the majority of guests will be coming from. The size of the event also matters, as well as whether it is a local event or something where you expect attendees from around the country. For smaller functions, look for a place that is accessible via a short drive.
Available technology
Setting up for an event can become extremely difficult if the location does not have the necessary access to technology. For example, do you need a place with an internet connection? Is the power supply sufficient in case you will be installing heavy-duty audio-visual equipment? These are some considerations you need to check into when comparing venue options.
Available amenities and service
Amenities can be anything from clean and spacious bathrooms, to ramp access for guests with special needs. If you are contemplating choosing an all-in venue, make a complete list of the inclusions and take note of what you need to add. If the place offers catering, do they also provide beverages and alcoholic drinks? Are audio-visual supplies available or do you need to rent from a third-party vendor?
You may also want to enquire if the venue can also provide you with staff for the day of the event as part of the catering service. There are many ways an all-in venue can benefit you in terms of finances but be sure to scrutinise the level and quality of service so that it meets your expectations.
Venue reputation and service add-ons
An excellent events venue has a good reputation. Read reviews online and pay attention to the client’s comments on whether or not the venue owner provides additional services for free. For example, do they offer a set-up and clean-up crew at no extra cost? How about valet service? Some of these add-ons are rarely given for free, but if you can find a venue that provides them at a reduced cost, you might as well take advantage of the extra value.
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